Plan of the Week: June 12 - 18

Updated: Jun 14

Play of the Week:

Many thanks to Drs. Pat Reeves, Greg Gorman, Elizabeth Ketchum, and Elizabeth Schulz for covering residents' shifts on Friday, June 10 night! Thanks to their generous offers to cover the inpatient units, the residents were able to fully participate in and attend the End of Year Party at Cabin John Regional Park. Hats off to Elise Reddington and the entire NCC Peds Social Committee for planning and coordinating a lovely celebration!


Congratulations to the following winners of the End of Year Awards!

  • PGY-1 of the Year: Maggie Hasler

  • PGY-2 of the Year: Billy Bennett

  • PGY-3 of the Year: Jenny Bencze

  • Margaret Merino Award for Fellow of the Year: Chase Groomes

  • SOWGAS Award for Faculty of the Year: Rich Zanetti

Kudos to the entire department for putting together an awesome care package for Dr. Schacht's platoon! See photos below of Dr. Schacht and the medics enjoying the items that you all generously donated.

 

Weekly Schedule:

Please note that the PGY3's Transition to Practice Schedule is included in the calendar below, highlighted in light blue. This schedule pertains only to the graduating PGY3's and the faculty who are delivering their lectures.


Other educational events hosted at USU are highlighted in green.


Additionally, events requiring RSVPs are highlighted in lavender in the schedule below-- namely, the Hail and Farewell Picnic on Saturday, 6/18 at the USU Pavilion!

Date

Time and Location

Topic and Speaker

Audience

Monday, 6/13

0745 - 0850


America 2525 B/C

MR Case and Developmental Peds Lecture, Dr. Shropshire

All welcome

0745 - 1630


Lecture Hall A3, USU

Military Medical Humanitarian Assistance Course (MMHAC), Day One

Graduating PGY-3s ONLY- report in UOD . Complete the closed-book pre-test and read Introductory Chapter 5 prior to the session.

Tuesday, 6/14

0745 - 0850


America 2525 B/C

MR Case and Hemangiomas Lecture/In-Service, Dr. Clement (dermatology PGY-3)

All welcome - dermatology department and PCMH staff encouraged to attend!

0845 - 1630


Rice Hall, USU

Military Medical Humanitarian Assistance Course (MMHAC), Day Two

Graduating PGY-3s ONLY- report in UOD and complete required pre-work prior to the session.

Wednesday, 6/15

0745 - 0850


Canyon Conference Room (America 4238)

MR IDDSI In-Service (Ms. Covington and Ms.Brewer), followed by Urology Lecture (Dr. Janssen)

All welcome

1300 - 1600


Music Center at Strathmore- 5301 Tuckerman Lane, North Bethesda MD

Graduation Rehearsal


Transportation:

- From WR: in front of BLDG 1 (flagpole), 3 buses will begin boarding at 1215, last bus will depart at 1245

- From STRATHMORE, 3 buses will begin boarding at 1445, last bus will depart at 1515

Mandatory for graduating PGY-3s, graduating fellows, and program directors


Wear UOD. Masks required.

Thursday, 6/16

0745 - 0850


America Room 2525 B/C**

Morbidity and Mortality Case Conference

Residents, Fellows, and Staff Only. **Medical Students are respectfully asked not to attend due to the sensitive nature of this case conference.

0745 - 1600


Rice Hall, USU

USU Spectrum Presents: PRIDE 2022 Educational Events.


DHA Facial Feminization Surgical Conference

All welcome to attend. Attendees will learn about transgender care, FFS, and its potential benefit to the active-duty community and fighting force.

0900 - 1500


HYBRID In-Person (Forest Conference Room) AND

USU Zoom (accessible only on personal devices)-

Meeting ID: 915 5923 5390

Passcode: scutdog


Or, click this link to join.

Board Review Sessions

Intro (Chiefs: 0900-0930)

Pulmonary Review (Dr. McCown: 0930 - 1030)

NICU Review (Dr. Lozada: 1030 - 1200)

Heme-Onc Review (Dr. Clark: 1300 - 1400)

GI Review (Dr. Kolasinski: 1400 - 1500)

Graduating PGY-3s ONLY

Friday, 6/17



0745 - 0850

MR Case and Developmental Peds Lecture, Dr. Shropshire

All welcome

0800 - 1600


Sanford Hall, USU

USU Spectrum Presents: PRIDE 2022 Educational Events.


DHA Facial Feminization Surgical Conference

All welcome to attend. Attendees will learn about transgender care, FFS, and its potential benefit to the active-duty community and fighting force.

1000 - 1300


Music Center at Strathmore- 5301 Tuckerman Lane, North Bethesda, MD

Graduation Day!


Transportation:

- From WR: in front of BLDG 1 (flagpole), 3 buses will begin boarding at 0815, last bus will depart at 0900. An additional 2 buses will arrive and begin boarding at 0915, last bus will depart at 0940.

- From STRATHMORE, 5 buses will begin boarding at 1145, last bus will depart at 1400 to BLDG 1

All welcome to attend!


GRADUATES must wear service specific dress uniform (Class A's (not AGSUs) for Army, Dress Blues for Air Force, Summer Whites for Navy) WITHOUT a cover.


Masks are required, as is proof of vaccination OR a negative COVID test 72 hours prior to the event.


Family and friends are welcome, and can board the buses as well if desired.

Saturday, 6/18

1200 - 1500


USU Pavilion

NCC Pediatrics Hail and Farewell Picnic!

All welcome (including friends and family)- RSVP here and sign up here for the items that you will be bringing to the potluck and/or to grill onsite

Please be advised that morning report has returned to in-person only. There will no longer be an option to join the session via ZoomGov. Plan accordingly, and join us for the in-person sessions!


If you are presenting a case or lecture: please save your presentations to the ShareDrive in the folder corresponding to the year and month of your presentation: \\WRNMDFPISISMBD1\DeptShares$\Dept1\_Pediatrics\MorningReport Lectures.


Continuity Clinic: Acne

 

Announcements:


All Staff:

  • Interested in obtaining free CME credits and learning more about Postural Orthostatic Tachycardia Syndrome (POTS)? Mark your calendars for July 17, during which a free virtual CME session will be hosted by Stony Brook Medicine and Dysautonomia international.

  • If you know any physicians, nurse practitioners, physician assistants, registered nurses, physical therapists, occupational therapists, psychologists or graduate students in any of these disciplines who may be interested in attending the July 17th CME course on POTS, please ask them to complete this complimentary registration form: https://forms.gle/ivdf5F4taNbpEfXT7. They must use a current university, hospital, or clinic/work email address to register for this complimentary pass.

  • See flyer below for details on the course agenda.

Dysautonomia Conference Agenda
.pdf
Download PDF • 881KB
  • Please be advised of new pharmacy operations, which were made effective Monday, June 6, 2022:

  • (1) The PEDIATRICS PHARMACY within the peds PCMH is closed.

  • (2) For NEW prescriptions:

  • Providers MUST enter new prescriptions to the America or Arrowhead Pharmacy.

  • Families may not have their children’s DoDID numbers memorized, so please write this down for families on the business card or on their checkout sheet before they leave.

  • Advise families to complete the following steps to have prescriptions filled:

  • Text 833-201-9306 with “get in line,” and respond to the next prompts for DoDID#, etc. It may take some time to receive a confirmation message from the pharmacy, which will begin with a “Q” ticket number. The check-in process is NOT complete until the “Q” ticket number is received.

  • Wait in the peds lobby for their prescriptions. The family will receive a text from pharmacy when the prescriptions are ready.

  • Proceed to the pharmacy lobby, then text “I am here.” The family should NOT text “I am here” until they are physically in the pharmacy lobby.

  • Note that this process applies to NEW prescriptions only.

  • (3) For REFILLS: same-day refills will no longer be filled.

  • Refills must be picked up at the NEX pharmacy or Drive-Thru pharmacy, and must be activated 48 hours in advance of the requested pick-up time. To activate a refill, patients can utilize one of the options below:

  • Online Prescription Activation Form

  • Tricare Online

  • Automated Call-In Refill Line (800-377-1723)

  • Call center (301-295-2123)

  • In-Person Paper Drop-Off Requests (dropped off to the Drive Thru pharmacy or the NEX pharmacy)

  • Note that the Drive-Thru pharmacy (parking lot of 85T) is open Mon-Sat from 0900 – 1600, and the NEX pharmacy (1st floor of NEX) is open Mon-Sat from 0900 – 1730.

  • (4) FOR STAFF:

  • Use your CAC for new prescriptions or refills, which will be filled within 2 hours, using a CAC-enabled computer and the following link: https://apps5.capmed.mil/StaffPharmacyRefills/Home/Index

  • Prescriptions will be ready within 2 hours at America or Arrowhead and you will receive a text when they are ready. When you arrive to the pharmacy, pick up a ticket at the kiosk that says "MTF Staff" to bypass the line and be issued your prescriptions.

  • Utilize the business cards below in clinic to walk families through the new pharmacy process and to jot down the patient's DoDID number.

Peds Pharmacy_Q Anywhere_Business Cards
.pdf
Download PDF • 1.34MB
  • Check out the updated WIC eligibility tool!

WIC - Eligibility Tool JUN2022 v1.0
.xlsx
Download XLSX • 19KB
  • Join Spectrum, USUHS LGBQTIA+ affinity group, in their educational offerings pertaining to PRIDE month!! Check out the flyer below. Events that are scheduled for this week are highlighted in the Weekly Calendar above, as well.

(2) PrideEducationalEvents2022
.pdf
Download PDF • 213KB
  • Need to find contact information for staff or a department within the NCR medical facilities? Check out the electronic Scutdog here, or stop by the Chief Office (America Bldg, 4th Floor, Room 4560) for a print copy.


Resident-Specific:

  • For urgent, after-hours, or weekend issues, please call/text the Chief On-Call, listed in Amion.

  • Leela Patel: on-site for any issues requiring the assistance of a Chief Resident.

  • Sam Rowe: out with COVID :( once improving/asymptomatic, will telework until return to the office on 6/22.

  • Graduating PGY3s:

  • Please take note of the TTP schedule included in the Weekly Calendar, above. Your attendance at all morning reports and all of the sessions is required, unless you have an excused absence.

  • Schedule your End of Training PD Meeting with Dr. Hepps. Ensure that you have the following items prepared:

  • End of Training Documents: (We are aware that many of you are stuck on the CCQAS upload step. We are investigating).

  • DHA165- residents sign on 6/16, Dr. Hepps signs on 7/1, Dr. Hepps sends to Mr. Harvey

  • Reference Form- obtain from Academic Advisor, residents upload to CCQAS

  • Privileging Form- pre-filled example attached, Dr. Hepps to sign, residents upload to CCQAS

  • Procedure Verification Form: attached- this will be completed with Dr. Hepps; pleasure ensure that your Procedure Log in MedHub is up to date. Your procedure log will determine which procedures you are credentialed to perform as staff!

  • Other Certifications: Confirm BLS, NRP, PALS, STABLE status; Confirm state licensure

  • Residency Academic Requirements: Confirm that Program Coordinators have a copy of your Journal Club (PGY1) and CPC (PGY3)-- we will contact you if we're missing anything

  • Military Training Reports: Review with Dr. Hepps/Dr. Zanetti

  • FITREPs: submitted

  • Air Force Training Reports: Dr. Zanetti will have ready to sign by 7/1

  • OERs: Completed and reviewed by S1! Will be ready to sign on 6/16 (2 wks prior to thru date)

  • Out-processing Checklists: Review HERE

DODMPL Physician_Pediatrics 01.2022_EXAMPLE
.docx
Download DOCX • 41KB
Pediatric Residency EOT Procedure Verification Report Final
.pdf
Download PDF • 1.73MB
  • Graduation rehearsal and ceremony details are listed in the calendar above; for a PDF that you can send to your friends/families, please see below:

NCC Graduation 2022 Details
.doc
Download DOC • 667KB
  • Please schedule your End of Year PD meeting with Dr. Hepps using this link.

  • Within the block of availability, ADD a new 30-minute block with your name and preferred meeting time.

  • Do NOT delete or type over the "Dr. Hepps PD Meeting Slots" blocks.

  • Ensure you are entering your meeting slot into the "NCC Peds PD Meeting Calendar" (not your personal calendar).

  • For the rising seniors, prepare for your meeting by:

  • Updating your Individualized Learning Plan (ILP) on Pedialink. Please contact the program coordinators if you are having trouble accessing the website. You can also complete the attached Word doc version, instead

  • Update your Procedure Log on MedHub. See below for the Procedures handbook section as a reminder of which procedures need to be logged.

  • Start building your Resident Portfolio on MedHub. Please see the attached "How-To" PDF with screenshots. We are adopting a "Digital Portfolio", rather than a hard-copy binder moving forward, with the goal of "Going Green" and cutting down on the number of emails you have to field from the PCs and CR and vice versa. The portfolio should be a "One Stop Shop" for all of your Residency Requirements & Accomplishments that we will refer to throughout your residency.

  • Theresa and Lauren may email you requesting updates about your Certifications & Licensure (BLS, NRP, PALS, unrestricted state license, training license). Please reply to them!

ILP Hardcopy residency (1)
.doc
Download DOC • 42KB
MedHub Resident Portfolio How-To
.pdf
Download PDF • 872KB
Part 10-Procedures and Procedure Log v2020_updated
.pdf
Download PDF • 87KB
  • For resident scheduling in clinic:

  • When you are preparing for your continuity clinic for the week and notice logistical issues with your schedule (i.e., two patients booked in the same slot, siblings booked with you but in non-consecutive time slots, complex patients booked into short appointment times, etc), please complete the following steps, ideally no later than the night before your clinic:

  • Draft an email message detailing the issue- ideally no later than the night before your clinic, so the issue can be resolved while the early morning crew is working on schedules.

  • Include the clinic administrators in the “TO” line- Ms. Bates (Adrian.e.bates.ctr@mail.mil) and Ms. Stocks (Jerna.j.stocks.ctr@mail.mil)

  • Include the clinic leadership team in the “CC” line- Dr. Renuka Rees (Renuka.s.rees.mil@mail.mil), Ms. Charlee (Charmoine.a.draughn.civ@mail.mil), and Ms. Putney (Sabrina.l.putney.civ@mail.mil)

  • Looking for information on credentialing, duty hours, and procedure logs? Please see below:

Credentialing, Procedure Logs, Duty Hours
.pdf
Download PDF • 65KB

Feeling sick? Please click the arrow to the left for step-by-step instructions:

 

Research:


Interested in Neonatology? The 41st Conference on Military Perinatal Research (COMPRA) will be held from November 4-6, 2022 in San Antonio, with the theme of "Periviability: Ethics and Outcomes."


The call for abstracts for COMPRA began on June 8, 2022, and the deadline for submission is Friday, August 5, 2022. Applicants will be notified of selection for attendance and presentation of abstracts by August 19, 2022. See below for submission guidelines and further details.

COMPRA Submission Guide 2022
.docx
Download DOCX • 15KB
COMPRA 2022 Invitation
.pdf
Download PDF • 250KB

  • ARM: All senior residents MUST have a SOCR-approved project to receive 2 ARM days per block. Senior residents must update SOCR every 6 months to maintain their second ARM day.

  • RESEARCH ELECTIVE: Senior residents must present a plan to Dr. Kolasinski and Dr. Zanetti for any research elective time 3-6 months prior to their rotation start date.

  • Resources are in the "SOCR formerly RROC" ShareDrive folder, and check out page linked above for further information!

 

Military Specific:

ARMY

AIR FORCE

NAVY

 

Wellness and Feedback:

Wellness Resources Table- this contains a comprehensive listing of behavioral health resources accessible to trainees in our program.

Physician Wellness Resources Library- this site lists open-access online resources that promote physician wellness.

Feedback Venues Table- this table details the various avenues through which trainees can give feedback and the degree of anonymity conferred by each.

 


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